Cardiff School of Art and Design (CSAD) European Art-Science-Technology Network for Digital Creativity (EASTN-DC) festival
Cardiff School of Art and Design (CSAD) / Cardiff Metropolitan University will be holding their European Art-Science-Technology Network for Digital Creativity (EASTN-DC) festival Matte(R)ealities on the 4th to the 6th March 2022.
The EASTN-DC emphasis at Cardiff has been loosely focused on notions of ‘materiality’ within the field for example through exploring the physical materials of sound media, augmented objects, haptics and physical modelling, ecological concerns, kinetic art and physical systems.
Due to the Covid-19 crisis we are delivering a virtual festival with an exciting schedule including presentations, panels, workshops, fixed media compositions and a virtual exhibition of art works.
[wp-eventbrite-checkout]Model release statement:
I give Cardiff Metropolitan University and the EASTN-DC project, and all licensees and assignees, the absolute right to the copyright and use of the photographs/film/audio recordings and images taken as part of any workshop or performance. I give Cardiff Metropolitan University and the EASTN DC project the right to any reproduction or adaption of these images, whether alone or in part, or in composite or altered form, or in conjunction with any wording, other photographs or drawings. I permit Cardiff Metropolitan University and the EASTN-DC project to use the images for advertising, publicity, editorial or other electronic purposes, including use on the Internet.
Privacy Notice – EASTN DC Festival Event
Cardiff EASTN DC Festival is part of Cardiff Metropolitan University. Cardiff Metropolitan University’s generic Privacy Statement can be found here.
The following Notice describes how your data is managed by Cardiff Metropolitan University for the purpose of the EASTN DC Festival in accordance with data protection legislation – the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA18).
Introduction
Cardiff Metropolitan University is the Data Controller and is committed to protecting the rights of individuals in line with the UK GDPR and the DPA18.
Data Protection Contact
Cardiff Metropolitan University’s Information and Data Compliance Officer can be contacted via the following routes (if you have any further queries regarding the processing of your data):
Telephone: 02920 20 5758.
Email:SWeaver@cardiffmet.ac.uk and/or dataprotection@cardiffmet.ac.uk.
Overview
By means of this notice, Cardiff EASTN DC Festival wishes to notify you of the following:
The Personal Data and Special Category Data Cardiff Metropolitan University collects;
Why Cardiff Metropolitan University collects and processes this data;
Who has access to this data and who Cardiff Metropolitan University shares the data with;
The legal basis for processing Personal and Special Category Data;
Technical and organisational measures to ensure Personal Data remains secure;
Retention periods; and
General information.
Personal Data Collected
Contact Details
Name
Employment Status
Email address
Personal data included in audio recordings, films, and photographs.
Special Category Data Collected
(Please note: Special Category Data is personal data that needs more protection because it is sensitive)
Non applicable.
What Cardiff Metropolitan University uses your Personal Data for
- To enable the University to administer and process bookings for the EASTN DC Festival.
- To send you information about future events that are of interest to you.
Please note: Cardiff Metropolitan University uses Eventbrite a to process your booking for the EASTN DC Festival. Please click here for Eventbrite’s Privacy Notice. Eventbrite is a US based company and although the company is fully accepting of its data protection and information security obligations, the US does not have the same robust and stringent data protection laws as those in the UK and the EU. Please familiarize yourself with Eventbrite’s Privacy Policy and if you have any concerns over the handling of your data, contact dataprotection@cardiffmet.ac.uk.
Data may be shared with the project coordinator ACROE, and the funder Creative Europe (privacy policy can be found here) as part of the project funding agreement
Sharing Information with Other Organisations
No third parties will have access to your personal data unless the law allows them to do so.
Cardiff Metropolitan University’s Legal Basis for Processing Your Personal Data
In order to process your personal data, Cardiff Metropolitan University must ensure that it is compliant with one of the ‘Lawful Bases’ for processing under Article 6 of the UK GDPR. This means that it must have a lawful reason for using/storing personal information for the purposes outlined in the “What Cardiff Metropolitan University uses your Personal Data for” section of this notice.
Article 6.1 (a) – Consent
Cardiff Metropolitan University is relying on your consent in order to use your personal information to contact you about future events that may be of interest to you. When Cardiff Metropolitan University asks for this consent, you will be fully informed of the reasons why it needs your data and you will have the right to withdraw that consent at any time.
Cardiff Metropolitan University is also relying on your consent in order to have the right to the copyright, and the use of; audio recordings, films, and photographs, taken as part of the Festival’s workshops and performances. When Cardiff Metropolitan University asks for this consent, you will be fully informed of the reasons why it needs your data and you will have the right to withdraw that consent at any time.
Article 6.1 (e) – Performance of a Public Task
Processing is necessary for Cardiff Metropolitan University to ensure your place is guaranteed at the Festival.
Security of Processing
As the Controller, Cardiff Metropolitan University has implemented technical and organisational measures to ensure personal data processed remains secure, however absolute security cannot be guaranteed. Should you have a concern about a method of data transmission, the University will take reasonable steps to provide an alternate method. For more information about IT security at Cardiff Metropolitan University, and keeping your data safe, please click here.
Retention of Personal Data
Your booking data will be retained for the length of the project, which is expected to be until July 2022. Anonymised booking data will be kept as part of the project records until July 2029, as part of the Project’s record keeping requirements. The data will then be securely destroyed in accordance with Cardiff Metropolitan University’s Records Management Policy.
Your personal data contained within audio recordings, films, and photographs will be kept as part of the EASTN DC European Project records until July 2029, as part of the Project’s record keeping requirements. The data will then be securely destroyed in accordance with Cardiff Metropolitan University’s Records Management Policy.
If you opt in to receive correspondence from the University, your mailing list data will be retained until you opt-out/unsubscribe. The data will then be securely destroyed in accordance with Cardiff Metropolitan University’s Records Management Policy.
Individual Rights
The lawful basis for processing can affect which Rights are available to individuals. Using Performance of a Public Task as the lawful basis for processing, your Individual Rights include:
- The Right to Access
- The Right to Rectification
- The Right to Object
- The Rights Related to Automated-Decision Making inc. Profiling
Using Consent/Explicit Consent as the lawful basis for processing, your Individual Rights include:
- The Right to Access
- The Right to Rectification
- The Right to Erasure
- The Right to Portability
- The Right to Withdraw Consent